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I received an "offer" to become the publication chair of a high profile IEEE conference. Before accepting the "offer" I would like to know what are my responsibilities, and I would like to plan ahead as what portion of the available time such a commitment would eat up.

I saw this description, but it is rather vague. It says:

Publications Chair: Responsible for the coordination of production of conference content (e.g., papers from special tutorial sessions or colloquia, summaries of conference papers, programs, etc.) and serves as the point of contact for all Xplore submission-related inquiries before and after the conference.

It tells nothing about the pitfalls, so I want some feedback from people who have really done this.

EDIT: additional questions

Does it have positive or negative impact on the student. In terms of workload vs. benefit?

1 Answer 1

I can not speak of myself, but my advisor gets similar offers (not for IEEE conferences, he is in a different field). Last year we organized a conference in my University (US) and was somehow involved (replying to inquires and sending reminding emails). My answer is based on what my advisor has shared with us (his students) and what I have noticed before/during/after the conference.

  1. He always complains about not being able to find a good publisher (cheap/er and on time)

  2. The time he spends on organizing and collecting reviewed/finalized and "formatted" manuscripts from authors/reviewers of multiple tracks.

  3. What he complains the most about is "poor/lack of communication" especially for international conferences where majority of participants are from outside the States. As you can tell, this is mainly related to time zone difference, and English is the not the main language.

To be honest, I do not know if there is any legal or financial-related or other aspects.